Although many commercial building managers rely on old-school paper records to maintain their facility data, more and more are making the switch to digital, cloud-based records and going paperless.
Not only does this provide them with more mobility, but paperless records also enable facility managers to act with more information at their fingertips, making their work safer, more effective and more efficient.
Going Paperless Minimizes Risk of Data Loss, Improves Facility Safety
More importantly, digital records significantly reduce the risks that paper records create with regard to safety, operations, and machine function. Instead of scrambling to find critical documentation in an emergency or disaster situation, FMs can immediately access the digital records they need to solve any problem that arises.
With as-builds, floor plans, systems networks and other critical building data stored securely in the cloud, facility managers can access it from virtually anywhere, using any device. This contributes for greater safety throughout the facility, as a whole.
FMs don’t have to be on-site to identify where an outage has occurred or which system is due for some preventative maintenance in order to thwart the possibility of a problem. Instead, the facility manager can review all relevant records from the cloud and then dispatch a technician or schedule a work order to address the situation.
This streamlines the efficiency of operations and optimizes facility management to address hazards before they become costly, labor-intensive problems.
Paperless Records Support More Efficient Facility Management
Building managers can get even more knowledgeable and on top of their facility data with a comprehensive management software that can automatically trigger as-needed work requests or routine maintenance. SmartCSM enables this next-level of anticipatory building management with innovative technology features that use intuitive planning and automation to result in maximum efficiency.
By acting on automated maintenance alerts, FMs can ensure that equipment and machinery operate better and more safely, maintaining peak lifespan for valuable machine assets.
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Paper records are a thing of the past, and will hold today’s facility managers back from their potential for efficiency and on-the-job success. By going paperless and bringing your entire building’s infrastructure onto the cloud, FMs can eliminate overwhelming workloads in favor of working from organized, up-to-date data in the cloud that puts more information in their repertoire.
For many facility managers, paperless is the key!
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