Most of the time, simply being aware of a problem with your facility’s systems or equipment is only half the battle. Facilities Managers have to answer more in-depth questions to solve the problem: what is causing the issue? Can it be repaired or replaced? How much will it cost? Can other systems compensate for the malfunctioning system for now?
And while preventive maintenance is helpful in avoiding more expensive repairs, especially for larger facilities, it may not always work perfectly; that’s where real-time alerts and automated facility management software comes in. Here are five ways facilities managers can utilize preventive maintenance alerts.
Immediately identify the issue and respond quickly.
When a system is connected to the IoT or an automated program like SmartCSM, the issue will be identified automatically, triggering an alert in the facility management system. Facility managers can use this information to ensure the right technician is on site immediately, and that he or she completes the repair correctly. Once the repairs are completed, there is another notification; the FM can verify the repair, thus eliminating the need for unnecessary extra repairs and maintenance visits (which reduces costs).
Reduces maintenance costs and allows for better planning.
Automated alerts and real-time monitoring are true game changers for budgets and maintenance cost planning. Since the system tracks operating time, facility managers can define budgets with greater precision and accuracy; not just based on historical or outside data. This benefit of real-time alerts in a facility management system is a huge asset to both facility managers and technicians alike.
Prevents the issue from spreading or worsening.
Immediate action also helps prevent an issue from contributing to malfunctions in other parts of the system. For example, higher energy usage in one system may occur as another malfunctioning system fails to provide proper cooling to a space. Rather than assuming the system is functioning correctly, real-time alerts can identify the issue and trigger an appropriate response.
Optimizes service intervals and lengthens lifespans of equipment.
On-site diagnostics can determine when the next routine maintenance should be performed by monitoring operating conditions and identifying any emerging maintenance requirements before they become an issue. Predictive maintenance algorithms are able to take into account all the factors that could affect the equipment’s performance and durability over time.
Overall, these alerts will make maintenance smarter, quicker, and much less expensive. Routine maintenance will be replaced with intelligent servicing that matches real-world requirements based on the equipment’s capabilities, rather than an instruction manual or historical data.
[ Download Case Study: How The Salvation Army Saved 15% on Annual Building Maintenance ]
Preventive maintenance has become a valuable and necessary asset for facilities managers. More and more facilities are making smart investments in maintenance planning and facility management software, which help to prevent expensive emergency repairs and unforeseen accidents due to faulty, unmaintained equipment.
Proactive maintenance is about more than just changing filters and checking out your circuit breakers, HVAC systems, and other equipment on a regular basis. Real-time maintenance alerts and facility management software can track and manage the systems in your building for you, and take the legwork out of routine repairs; making it easier to focus on other tasks or to be available in case of an emergency. To learn more about proactive maintenance and how SmartCSM software can help, watch our free demo or visit our other blogs.